organization technology management
- How does OCR help to handle typed inbound mail?
OCR - Optical Character Recognition is an optical character recognition of letters and numbers scanned by a scanner from a picture.
Handwritten text / typewriter / printed document translated into a text file and can be edited on a computer . OCR helps climb. Inbox is printed by combining a digital archive with existing collections of digital files that were originally created. In addition, the documents can be retrieved, and the data can be quickly retrieved and searched .
- Why is it important to integrate digital documents into a Work Flow?
It's important to combine digital documents for several reasons:
First, working with digital converters enables editing of documents. Second, the documents can be stored over time in the database and many can easily find them, access them and work with them. In addition, there is an option to work concurrently on the same document and give comments - which can contribute to streamlining the process of preparing complex and long documents, while utilizing existing material. The use of digital documents prevents multiple versions and enables convenient storage and quick retrieval of documents, thus making it easier for the organizational communications systems (by reducing storage space and by sending links instead of documents).
What is the importance of content migration?
Content migration - assimilation of use only after the insertion of existing documents in other systems, ie, the transfer of content to a new system.
The importance is to keep all information and knowledge in the organization in the system so that it will not be lost in the transition to the new system. In addition to enabling information sharing, access to information while deduplicating and streamlining workflows, employees can easily and conveniently access the information in the future.In a certain organization, it was decided to attach e-mails to the organizational content management system.
a. Do you think that the attachments should be kept in the system only or the entire email?
In my opinion, the entire e-mail must be stored in the system, not only the attachments, since the content of the e-mail can be a great deal of information, and if we do not save it, we may not understand the connection of the e-mail attachments.
b . Who is responsible for organizing the mail system?
Those responsible for saving the email are the creator of the mail and the recipient. Sometimes the email will be sent to a number of factors, so avoid duplication of the data and control the range of cooperation in the organization, and on the other hand should be under the decision of the receiver if it finds it necessary to keep the content given if necessary.